Upload your export documents once. Our software handles CBP submissions, tracks replies, and notifies shipping lines and clients — in minutes, not hours.
Manual customs clearing is costing you time and money.
Every export shipment requires the same repetitive workflow. Document parsing, CBP emails, inbox monitoring, forwarding replies, notifying clients. Over and over.
⏳
Hours of manual data entry
Extracting ITN numbers, VINs, and booking data from spreadsheets and PDFs by hand for every single shipment.
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Endless email back-and-forth
Manually composing CBP submissions, monitoring your inbox for replies, then forwarding validated documents to the right recipients.
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Human error is inevitable
Wrong attachments, missed ITNs, emails sent to the wrong shipping line. One mistake can delay an entire shipment.
<0s
to process a full container — from upload to CBP submission
0+
Min. emails per job
0+
Parties involved
How It Works
Four steps. Zero manual emails.
Upload your folder and walk away. The system handles every step from document parsing to client notification.
Step 01 — Upload
Drop your export folder.
Upload the folder containing your spreadsheet and title PDFs. The system instantly parses ITN numbers, VINs, booking references, and shipping line — no manual data entry required. Multi-vehicle PDFs are automatically split per ITN.
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LOIS_Export_Sheet.xlsx
Parsed
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Combined_Titles.pdf
Split
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3 ITN groups detected
Ready
Step 02 — Submit
CBP emails are sent instantly.
Each ITN group is submitted to CBP with the correct attachment, subject line formatting, and transmitter data for your shipping line. All emails are sent in parallel — no waiting.
To: docs@cbp.dhs.gov
Sent
CAT=GEN; ITN=X2026030578...; ACTION=ADD
↓ ↓ ↓
START_DATA AGENCY_CD=CBP TRANSMITTER_NAME=MAERSK LINE PORT=5201 END_DATA
Step 03 — Monitor
Inbox watcher catches every reply.
The system automatically monitors your inbox for CBP validation replies. It matches each reply to the correct ITN using intelligent text parsing — even handling OCR discrepancies and format variations.
CBP
Re: CAT=GEN; ITN=X20260305... YOUR MESSAGE HAS BEEN SUCCESSFULLY RECEIVED
2m ago
CBP
Re: CAT=GEN; ITN=X20260312... YOUR MESSAGE HAS BEEN SUCCESSFULLY RECEIVED
3m ago
CBP
Re: CAT=GEN; ITN=X20260319... PENDING
Waiting...
Step 04 — Notify
Everyone gets what they need.
Once validated, documents are automatically forwarded to the appropriate shipping line and your client. Each carrier has custom routing rules — the system knows exactly who gets what, with the right CC and attachments.
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Shipping Line
Validated titles forwarded with CBP confirmation
✓
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Your Client
Export documentation complete — confirmation sent
✓
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Your Dashboard
Job marked complete — full audit trail saved
✓
Features
Built for the way you actually work.
Every feature exists to remove a manual step from your customs clearing workflow.
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Smart Document Parsing
Reads Excel and CSV spreadsheets to extract ITN numbers, VINs, booking references, ports, and shipping lines. No templates or formatting rules — it adapts to your data.
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Automatic PDF Splitting
Combined title PDFs are split per ITN using text extraction and OCR. Each vehicle's documents are bundled and named correctly for CBP submission.
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Carrier-Specific Routing
Each shipping line has different requirements for who receives documents and how. MSC, Maersk, Hapag-Lloyd, CMA CGM — all handled with custom routing rules.
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Inbox Monitoring
Continuously watches your inbox for CBP validation replies. Matches replies to the correct job using intelligent ITN pattern matching that handles formatting variations.
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Client Management
Maintain a contact list with automatic matching. When you upload a folder, the system identifies the client and routes final confirmations to the right email addresses.
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Parallel Job Processing
Process multiple shipments simultaneously. Each job runs through the pipeline independently — no waiting for one to finish before starting the next.
Ready to stop clearing customs by hand?
Get a personalized walkthrough and see how Automated Setup fits your export workflow.
